Common Questions

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Drop Deadline for second term half course:  February 15.

Intent to Register

  1. When can I indicate what degree module I can pursue for September 2012?
  2. How do I change my module once I’ve already submitted my Intent to Register online.
  3. I am a returning student who left in good standing and have not attended another academic institution since leaving Western. How do I complete the Intent to Register so I can take courses in September?
  4. I want to complete my second Western degree. How do I submit my Intent to Register so I can take courses in September?
  5. I had completed my Intent to Register, however, I have decided to change my status (part-time to full-time or part-time to full-time), how can I do this?
  6. How can I confirm I have been placed in the module(s) requested on my Intent to Register?

Special Permissions

  1. I want to register for a course but I don’t have the prerequisite. What can I do?
  2. How can I get a course overload for next term?
  3. How can I get permission to  take a course at an affiliate college?

Degree Audit

  1. I have checked my Degree Audit online and it indicates that I have not met some course requirements even though an Academic Counsellor confirmed that I have fulfilled the course/program requirements. Why is there a contradiction to the Degree Audit?

Procedures

  1. I am arranging travel plans during the examination period and need to know when my examinations will take place. Can you let me know when my examinations are scheduled?

Final Grade Appeal

  1. How do I appeal a final grade in a course?

Related

  1. Where do I find the current Academic Calendar and/or Registration Handbook and Lecture Timetable?
  2. How do I find information to convert my grades at Western to a Grade Point Average (GPA)?
  3. How do I opt out of the Social Science student donation?

Contact Us

  1. Under what circumstances would I consult with my professor?
  2. Under what circumstances would I meet with a Department Academic Advisor or Undergraduate Chair?
  3. Under what circumstances would I meet with a Social Science Academic Counsellor?
  4. How can I make an appointment with a Social Science Academic Counsellor?
Intent to Register

1) When can I indicate what degree module I can pursue for September 2012?
Students will have the opportunity to indicate their degree module choices during the Intent to Register period from February 1 to March 31st online through the Student Services site under "My Possibilities".

2) How do I change my module once I’ve already submitted my Intent to Register online.
Students can change their module online until March 31st.

3)I am a returning student who left in good standing and have not attended another academic institution since leaving Western. How do I complete the Intent to Register so I can take courses in September?
 Check your eligibility for the degree and module that you want in the Academic Calendar online at www.westerncalendar.uwo.ca .

Request for Degree/Module Change

N.B. You must have the appropriate course and mark requirements for the program that you are requesting.

4) I want to complete my second Western degree. How do I submit my Intent to Register so I can take courses in September?
Check your eligibility for the degree and module you want in the Academic Calendar online at www.westerncalendar.uwo.ca. Complete and fax the Request for Degree/Module Change form to the Academic Counselling Office. All requests for second degrees must be approved by the Social Science Academic Counselling Office.

5) I had completed my Intent to Register, however, I want to change my status (part-time to full-time or full-time to part-time), how can I do this?
Request for Degree/Module Change

*You must be academically eligible to continue as a full-time student (view Student Services site for Report Comments at the end of May or beginning of June).

6) How do I confirm that I have been placed in the module(s) requested on my Intent to Register?
At the end of May or beginning of June check the Student Centre  by selecting “Academic Records” and “View Academic Report”.

Special Permissions

I want to register for a course but I don’t have the prerequisite. What can I do?
You request a Special Permission from the department offering the course.  Some departments do not consider requests for special permissions between June 1 and September 1. 

To confirm your Special Permission has been processed, check the Student Centre, go to the link for "Academic Record", and click on "View Special Permissions".

Note: If you have received the permission and receive the permission to take the course, you must still  contact the Registrar’s Office Helpline (519 661-2100) to have the course, if available, added to your record.
Degree Audit

I have checked my Degree Audit online and it indicates that I have not met some course requirements but an Academic Counsellor had confirmed that I had fulfilled the course/program requirements. Why is there a contradiction to the Degree Audit?
The automated Degree Audit checks are unable to recognize the following situations:

  • Special Permissions from Departments for course substitutions or permission to register in a course without the prerequisite
  • courses that have been transferred from another university
  • repeated courses or anti-requisites

In the case of conflicting assessments, view Special Permissions in the Student Center under Academic Records for any special permissions and, if in doubt, consult an Academic Counsellor.
Final Grade Appeal

How do I appeal a final grade in a course?
You must make your appeal to the instructor of the course first.  The deadline to appeal April/May final grades is June 30. See Student Appeals.
Related

"2) How do I find information to convert my grades at Western to a Grade Point Average (GPA)?
Transcripts - Office of the Registrar - The University of Western Ontario

3)How do I opt out of the Social Science student donation?
You must complete the online electronic form before September 30.
Contacts

1)Under what circumstances would I consult with my professor?
i) When you have specific questions about the course you are taking.
ii) Always inform your professor ahead of time if you will be late with any assignments or will miss tests, labs, tutorials, and check the course outlines concerning accommodation instructions.

2) Under what circumstances would I meet with a department academic advisor or undergraduate chair?
i) When you have questions concerning a specific course or the program you are registered in.
ii) When you require special permission for a course substitution offered by the relevant department or you would like to register for a course without the prerequisite.
iii) When you have a course overlap in your modules.
iv) When you require approval to add or drop a course during the paper Add/Drop period.

3)Under what circumstances would I meet with a Social Science Academic Counsellor?

  1. When you need a final approval from the Social Science Counselling Office on your paper Add/Drop, on a special permission* form, or Letter of Permission form.
  2. When you require academic accommodation because of medical or compassionate grounds for a missed final examination or require extensions at the end of the year.**
  3. When you have been placed “On Probation” and need course approval and mid-term consultation.
  4. When you are a transfer student with advanced standing credits.
  5. When you have been Readmitted after being Required to Withdraw.
  6. When you have concerns about your program requirements for graduation.
  7. When you need assistance with the interpretation of academic policies and procedures.

  8. To schedule an appointment either please call 519-661-2011 or email socsci-counselling@uwo.ca.

*If you are requesting special permission to take an extra course load or to take a course at an Affiliated College.br>**View the website for specific details.
 

4)How can I make an appointment with a Social Science Academic Counsellor?

  • Summer Schedule
    Telephone appointments:  9:10, 9:30 or 9:50 am
    Regularly scheduled appointments:  10, 10:20, 10:40, 11, 11:20, 11:40
    Drop in basis 2-3:30 pm (i) highly recommended you come in by 3 pm and ii) please call us in case you are coming from out of town since the Academic Counsellors may have meetings)
  • Fall/Winter Session
    Regularly scheduled appointments:  10, 10:20, 10:40, 11, 11:20, 11:40
    Drop in basis 2-4 pm (i) highly recommended you come in by 3:30 pm and ii) please call us in case you are coming from out of town since the Academic Counsellors may have meetings).
  • All office hours are Monday - Friday (except holidays). The office is closed on weekends.

NOTE: During Add/Drop, Intent to Register and the examination periods, the Social Science Academic Counsellors meet with students on a drop-in basis only weekdays 10 am - 12 pm and 2 - 4 pm. 

Call 519 661-2011 for an appointment.